National Student Loan Data Systems (NSLDS) Reporting
In order to accurately maintain student data on the National Student Loan Data Systems (NSLDS), ABTU adheres to the following:
At the beginning of each class period the student services department in conjunction with the registrar publish a Master Roster. This roster is used to enter financial aid students into the NSLDS system to update their enrollment status. In the NSLDS system, ABTU follows the directions provided by the Department of Education as to how to enter the student information.
This is done within thirty (30) days of a new student’s enrollment.
Every eight weeks, ABTU downloads a Student Status Confirmation Report (SSCR), a roster of students with their status from EdExpress. The Financial Aid Administrator confirms all of the information and returns the SSCR to the third party processor after confirming the enrollment status of every student on the report. Those changes are then reported to NSLDS. Error records are corrected and returned within ten (10) days of the receipt of the acknowledgement file.
To ensure that NSLDS records remain accurate, the Financial Aid Office confirms the status of a student in NSLDS when a change in enrollment status takes place. This is done using the Registrar’s Student Status Change Report.
ABTU is required to report all loans and loan status for student and parent borrowers to National Student Loan Data System (NSLDS). This information will be accessible by guaranty agencies, lenders and institutions determined to be authorized users of the data system.
The following table outlines the possible codes and statuses that can be reported to NSLDS:
|Code||Status||Definition||Date Used as Effective Date|
|A||Approved leave of absence||Student is currently enrolled at this institution, but has a leave of absence approved in accordance with [34 CFR 668.22(d)(2)].||Date the student began an approved leave of absence.|
|D||Deceased||Student is deceased.||Date of death, if known; otherwise, the date the institution was notified of the death by a reliable source.|
|F||Full-time||Student is enrolled full-time, according to the institution’s definition, in accordance with [34 CFR 668.2] or [34 CFR 682.200].||Date on which the student most recently began uninterrupted 1 enrollment on a full-time basis.|
|G||Graduated||Student has completed the course of study and is not currently admitted to, nor enrolled in, a different course of study at this institution.||Date the student completed the course requirements (not presentation date of the diploma or certificate).|
|H||Half-time or more, but less than full-time||Student is enrolled at least half-time, but less than full-time, according to this institution’s definition, in accordance with [34 CFR 682.200].||Date student dropped below full-time, or if half time is the original status, the date on which the student most recently began uninterrupted 1 enrollment on a half time or more, but less than full-time, basis.|
|L||Less than half-time||Student is enrolled less than half-time, according to this institution’s definition, in accordance with [34 CFR 682.200].||Date student dropped below half time, or if less than half time is the original status, the date on which the student most recently began uninterrupted 1 enrollment on a less than half-time basis.|
|W||Withdrawn (voluntary or involuntary)||Student has officially withdrawn from all courses at this institution, stopped attending all classes at this institution but did not officially withdraw, or for any reason did not re-enroll at this institution for the next regular (non-summer) term without completing the course of study.||Date student officially withdraws or, in the absence of a formal withdrawal, the last recorded date of attendance. In the case of the student who completes a term and does not return for the next, leaving the course of study uncompleted, the final day of the term in which the student was last enrolled.|
|X||Never attended||Individual on whose behalf a loan was certified or awarded, who was admitted, may have enrolled (registered), but never attended classes at this institution. (Institution does have a record of the individual.)||Report certification date, as recorded in the submittal file Header record.|
|Z||No record found||Individual for whom a thorough search of the institution’s records reveals no information. (Institution does not have a record of the individual.)||Report certification date, as recorded in the submittal file Header record.|
1 Students are considered to be in school and continuously enrolled during academic year holiday and vacation periods, as well as during the summer between academic years (even if not enrolled in a summer session), as long as there is reason to believe that they intend to enroll for the next regularly scheduled term. For example, students should not be reported as “Withdrawn” at the end of the spring term if they are expected to re-enroll for the fall term. If they do not return as expected, status must be changed to “Withdrawn” within 60 days of that determination, or within 60 days of the start of the new term, whichever occurs first, with an effective date of the last date of attendance.